Get organised - individuals

Once you decide that you want to hold a World Animal Day event, the months will pass like days so it’s important to start work on your plans early.

A few points to consider:

  • If you are involving your family and friends, invite them to a brainstorming session to decide on an event that suits you, and that will work well in your area. You could also scour the internet looking for inspiration or browse previous World Animal Day events.
  • If you want to help out at an animal shelter or wildlife trust, contact them well in advance. Be prepared for the fact that they might say no – but you can always leave them your details in case they need help in the future. And remember, should they decline your offer of help, there are other things you can do for the day.
  • If you are planning on adopting or sponsoring an animal, do plenty of research to find the right organisation. The internet is a valuable source of information. Alternatively, talk to the information officer at your local library. S/he will be able to find the information you need.
  • Don’t be afraid to ask an expert for advice. For example, your local wildlife trust should be able to put you in touch with someone who can help you create a garden suitable for the wildlife in your region. Or, if you are thinking of adopting an animal, ask questions and find out as much as you can about the animal’s needs. If you have an idea for a fundraising activity, your chosen charity might be able to offer some guidance about how to make the most of your event.

If you are planning to hold an information stall:

  • Try to organise it as far in advance as possible.
  • Make sure the organisation whose work you are promoting knows what you are doing. Ask them well in advance for leaflets to give out.
  • Ask permission from the local authorities well in advance.
  • You will also need to check if you need to have any insurance cover – if so, contact the organisation(s) you’re supporting and see if their insurance policies will cover your event.
  • Make sure you have adequate help on the day as running a stall can be very tiring.

General suggestions:

Whatever you decide to do, plan well in advance. The more planning you do, the less likely you will have unforeseen hitches and disruptions on the day.

  • If you’re fundraising for a charity, shelter, etc., ask them well in advance if you can hold an event for them. Involve them as much as possible in your planning. They may well have fundraising expertise that could prove invaluable to you. They might also be able to supply you with badges, stickers, etc., that you could sell at your event.
  • Keep an eye on the ‘countdown clock’ on the World Animal Day home page to check how much time you have left to get organised!
  • Remember to always check with any relevant managers before organising an event.
  • Check if any other events are being held on the same day in your area. If an activity clashes, choose a different day so that you don’t lose your potential audience.
  • Request your FREE 3’x5’ World Animal Day logo flag in plenty of time, especially if you are not in the UK. (You must register and add your event to the website before requesting your flag.)
  • Arrange for someone to take photos or video during the event. Afterwards, we ask that you add a short report to the website about successful it was and inspire others to get involved next year!

Depending on the scale of your event, you might also need to consider the following:

  • budget
  • road closures
  • parking, possibly including attendants
  • access for emergency services
  • venue capacity and restrictions
  • access for people using wheelchairs
  • necessary equipment, to borrow or hire
  • risk assessments
  • insurance
  • first aid, especially for sporting events
  • toilet facilities, including cleaners if it will be very busy
  • security
  • power generators
  • regulations regarding food preparation, storage, serving and labelling
  • alcohol licensing
  • noise restrictions
  • entertainment licensing, including public film screenings and music licensing
  • litter picking and waste disposal
  • temporary signs directing people to the venue, if it isn’t in an obvious location