Get organised - running clubs, sports clubs and gyms

Once you decide that you want to hold a World Animal Day event, the months will pass like days so it’s important to start work on your plans early.

A few points to consider:

  • Ask around to find out what other members would like to do – you’ll be relying on their participation to make your event a success!
  • If you’re planning an ambitious event, it’s a good idea to form a committee and allocate jobs or responsibilities.
  • A charity run (or walk) is a large event to organise. You’ll need to do lots of research specific to your area to make sure you don’t overlook anything from a legal, administrative or practical point of view. Make your own checklist of what you’ll need to do and when.
  • If you’re offering trophies, medals or t-shirts, you’ll need to design and order them in time for your event.
  • Reach out to local businesses and shops. Ask them if they would be willing to donate services or items such as t-shirts, equipment, bottles of water, snacks etc. either free of charge or in exchange for being included as a sponsor in your advertising.
  • If you decide to take part in an existing run, make sure you sign up early. Some runs are oversubscribed and ask for certain criteria to be met.
  • It may sound obvious, but it really is important to secure the approval of club management well in advance of your event. There may be health and safety requirements, so it is vital to finalise details with the appropriate department.
  • As a group, you could create an Animal Welfare club and hold various events throughout the year. Why not vote for an animal welfare charity to benefit from your fundraising and campaigning?

General suggestions:

Whatever you decide to do, plan well in advance. The more planning you do, the less likely you will have unforeseen hitches and disruptions on the day.

  • If you’re fundraising for a charity, shelter, etc., ask them well in advance if you can hold an event for them. Involve them as much as possible in your planning. They may well have fundraising expertise that could prove invaluable to you. They might also be able to supply you with badges, stickers, etc., that you could sell at your event.
  • Keep an eye on the ‘countdown clock’ on the World Animal Day home page to check how much time you have left to get organised!
  • Remember to always check with any relevant managers before organising an event.
  • Check if any other events are being held on the same day in your area. If an activity clashes, choose a different day so that you don’t lose your potential audience.
  • Request your FREE 3’x5’ World Animal Day logo flag in plenty of time, especially if you are not in the UK. (You must register and add your event to the website before requesting your flag.)
  • Arrange for someone to take photos or video during the event. Afterwards, we ask that you add a short report to the website about successful it was and inspire others to get involved next year!

Depending on the scale of your event, you might also need to consider the following:

  • budget
  • road closures
  • parking, possibly including attendants
  • access for emergency services
  • venue capacity and restrictions
  • access for people using wheelchairs
  • necessary equipment, to borrow or hire
  • risk assessments
  • insurance
  • first aid, especially for sporting events
  • toilet facilities, including cleaners if it will be very busy
  • security
  • power generators
  • regulations regarding food preparation, storage, serving and labelling
  • alcohol licensing
  • noise restrictions
  • entertainment licensing, including public film screenings and music licensing
  • litter picking and waste disposal
  • temporary signs directing people to the venue, if it isn’t in an obvious location