Get organised - veterinary practices

Once you decide that you want to hold a World Animal Day event, the months will pass like days so it’s important to start work on your plans early.

A few points to consider:

  • It may sound obvious, but it really is important to secure the approval of management and colleagues well in advance of your event. There may be health and safety implications for your workplace, so it is vital to finalise details with your manager. If your practice is part of a chain, you might need to request permission from your head office.
  • Strange but true – managers are human too! Most managers like to project an image of being sympathetic and caring individuals, so it is worth making the effort to get them supporting your initiative and, if possible, to get them actively involved. With a bit of sweet-talking, you may even find that your company agrees to match the amount of money you raise in a fundraising venture. It’s also worth asking managerial staff if they would be prepared to provide prizes for any competitions, etc.
  • If the event isn’t something you already do regularly, you might need to carry out a little research. Many of our Ambassadors conduct spaying and neutering events as well as mass vaccinations and educational workshops. If you would like advice on how to organise a similar event, please email info@worldanimalday.org.uk and we would be happy to put you in touch with one of our experienced Ambassadors in your country.

General suggestions:

Whatever you decide to do, plan well in advance. The more planning you do, the less likely you will have unforeseen hitches and disruptions on the day.

  • If you’re fundraising for a charity, shelter, etc., ask them well in advance if you can hold an event for them. Involve them as much as possible in your planning. They may well have fundraising expertise that could prove invaluable to you. They might also be able to supply you with badges, stickers, etc., that you could sell at your event.
  • Keep an eye on the ‘countdown clock’ on the World Animal Day home page to check how much time you have left to get organised!
  • Remember to always check with any relevant managers before organising an event.
  • Check if any other events are being held on the same day in your area. If an activity clashes, choose a different day so that you don’t lose your potential audience.
  • Request your FREE 3’x5’ World Animal Day logo flag in plenty of time, especially if you are not in the UK. (You must register and add your event to the website before requesting your flag.)
  • Arrange for someone to take photos or video during the event. Afterwards, we ask that you add a short report to the website about successful it was and inspire others to get involved next year!

Depending on the scale of your event, you might also need to consider the following:

  • budget
  • road closures
  • parking, possibly including attendants
  • access for emergency services
  • venue capacity and restrictions
  • access for people using wheelchairs
  • necessary equipment, to borrow or hire
  • risk assessments
  • insurance
  • first aid, especially for sporting events
  • toilet facilities, including cleaners if it will be very busy
  • security
  • power generators
  • regulations regarding food preparation, storage, serving and labelling
  • alcohol licensing
  • noise restrictions
  • entertainment licensing, including public film screenings and music licensing
  • litter picking and waste disposal
  • temporary signs directing people to the venue, if it isn’t in an obvious location